Privacy Policy
Last Updated: January 11, 2026
What we collect:
- Your name, email, and profile information
- Event attendance data
- Camera access for QR scanning
How we use it:
- Event check-in and attendance tracking
- Account management
- Improving the application
What we don't do:
- Sell your data to third parties
- Share your information without permission
- Collect unnecessary personal information
Your control:
You can access, update, or delete your data anytime. Contact us at membership@iecep.org.ph for data requests.
IECEP OnePass ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application. This policy is in compliance with the Philippine Data Privacy Act of 2012 (RA 10173).
Personal Information
We collect the following personal information:
- Name: For identification and profile display
- Email Address: For account creation and communication
- Profile Picture: Optional, for profile customization
- Membership Information: IECEP membership details and status
- Event Registration Data: Events you register for and attend
Technical Information
- Browser Information: Browser type, version, and operating system
- QR Code Data: When scanning QR codes for event check-in
- Usage Data: Features used and interaction patterns
- IP Address: For security and analytics purposes
- Session Information: To maintain your logged-in state
Camera Access
We request camera access solely for:
- Scanning QR codes for event attendance verification
- Taking profile pictures (optional)
We use the collected information for:
- Event Management: Check-in verification and attendance tracking
- Account Management: Creating and maintaining your user profile
- Communication: Sending event updates and notifications
- Analytics: Improving application functionality and user experience
- Security: Preventing fraud and ensuring system integrity
- Secure Storage: All data is stored securely on our servers with industry-standard security measures
- Encryption: Data transmission uses industry-standard encryption (HTTPS/TLS)
- Access Control: Only authorized personnel can access user data
- Local Storage: Minimal data cached locally in your browser for functionality (session tokens, preferences)
We DO NOT sell your personal information to third parties.
We may share your information with:
- Event Organizers: For attendance verification and event management
- IECEP Officials: For membership verification and chapter activities
- Service Providers: Third-party services that help us operate the application (hosting, analytics)
- Legal Requirements: When required by law or to protect our rights
Under the Philippine Data Privacy Act of 2012 (RA 10173), you have the right to:
- Access: Request a copy of your personal data
- Correction: Update or correct your information
- Deletion: Request deletion of your account and data
- Opt-Out: Unsubscribe from non-essential communications
- Data Portability: Receive your data in a structured format
To exercise these rights, contact us at: membership@iecep.org.ph
Our application may use third-party services:
- Next.js: Web application framework
- Hosting Providers: Data storage and API services
- Analytics Services: To understand usage patterns
These services have their own privacy policies. We encourage you to review them.
IECEP OnePass is not intended for users under 13 years of age. We do not knowingly collect information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.
We retain your information for as long as:
- Your account is active
- Needed to provide services
- Required by law or legitimate business purposes
After account deletion, we may retain certain data for:
- Legal compliance
- Dispute resolution
- Fraud prevention
Typical retention period: 90 days after account deletion.
Our web application may use:
- Cookies: For session management and user preferences
- Session Tokens: For authentication
- Local Storage: For application preferences and offline functionality
- Session Storage: For temporary data during your browsing session
- Analytics: To understand application usage (anonymized when possible)
You can control cookies through your browser settings. Note that disabling cookies may affect application functionality.
We may update this Privacy Policy periodically. We will notify you of changes by:
- Updating the "Last Updated" date
- In-app notification for significant changes
- Email notification (for major policy changes)
Continued use of the application after changes constitutes acceptance of the updated policy.
For questions, concerns, or requests regarding this Privacy Policy:
Institute of Electronics Engineers of the Philippines
By using IECEP OnePass, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our application.